Performing Arts Festival of the Eastside

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Frequently Asked Questions

Last updated: 1/10/2017 by PAFEAdmin

These are the questions, and you want the answers. To see an answer, click on a question.

What information do I need in order to register for the Festival?
I can't remember my sign-in name or my password, what do I do?
Why must I verify that I can receive email from PAFE?
Can I pay registration fees through PayPal?
May I make a video of my student's adjudication?
Can I use a recording in place of a live accompanist?
What happens if I win an award?
What do I do if I get scared?
I am a teacher. Can I see the registration information for my students?
When I perform in the Festival, must I play my pieces in the order they appear in the schedule?
I forgot my sign-in name. Should I create a new account?
What are the dates of the next Festival?
How can I find a teacher associated with the PAFE Festival?
Who is eligible to enter the Festival?
What is the registration deadline?
What are the registration fees?
Where do I send the registration form?
When will the student be notified of his or her performance times?
Will PAFE also notify the student's teacher and accompanist?
Must each member of an ensemble register for the ensemble class separately?


I can't remember my sign-in name or my password, what do I do?

Look on the main menu for "My Account". If you are not signed in already, it will provide links to 'Forgot My Password' and 'Forgot My Sign-In Name'. The sign-in form also has links to 'Forgot Password' and 'Forgot Sign-In Name'. If you already have an account, don't try to solve this by creating a new account.

Why must I verify that I can receive email from PAFE?

Starting last year, the first time you sign in to your account or create your account, or change your email, and once each year, a verification email will be sent to the email address you have in your Personal Profile. After you click on (or navigate to) the link in the email, your account will be validated, and both you and PAFE will be confident that you can receive email notices for the current festival season.

When a Festival Participant wins an award, our system automatically sends email to the teacher, the participant, and the parents, if appropriate. From November through April, PAFE sends a newsletter about once a month, and possibly more often during the Festival. For example, if a division is closed because of heavy enrollment, you won't know about it when it happens. If you are unable to receive email, you simply won't know what is going on with the Festival.

You must verify your email address each year before you can use the PAFE website to register. You will automatically be asked to verify your email the first time you sign in to your account. If you do not receive the verification email, look in your Junk Mail or Trash folder. Many people have new computers with new virus protection apps, and new email apps. You can now reset your password and retrieve your Sign-In name without using email. If you try to sign in too many times with the wrong password, you will lock yourself out for several hours, and will not be able to reset your password during that time.

I forgot my sign-in name. Should I create a new account?

NO! If you already have an account from a previous year, you must use the same account every year. If you are a parent and had children in the Festival in any year since 2011, creating a new account would remove the connection between your account and your child's account, effectively eliminating your child's history with the Festival, including any awards they may have won. If you are a student who was in the Festival in any year since 2011, your awards and history would be gone.

If you are unable to sign in, go to the My Account page, or look at the links at the bottom of the Sign-In form.

What information do I need in order to register for the Festival?

First, read the Syllabus Rules and Elligibility.

You are required to have read this page before registering for any classes. If you do not read it, you or your child could be disqualified for a rule you didn't know about, and that would be awful.

At least one parent of minor children must have a PAFE Sign-In account on this web site, and each student must also have a PAFE Sign-In account. In addition, the teacher must also have a PAFE Sign-In account. To create an account, click the Sign Up link in the banner at the top of every page on this site.

Any teacher who pretends to be the parent of a student in a student's registration risks having all of their students disqualified.

Each Sign-In account must have a complete Profile that includes the following:

  • Full name.
  • E-mail address.
  • Home address with City, State and Zip.
  • At least one phone number.
  • For performers, a birthdate. (Adult performers must provide a birthdate, but if you are over 25, it will not appear anywhere, and no one but the registrar cares anyway.)

You can update your profile and, if you are a parent, that of your minor children, by going to the My Account page. For examples and tips for using the Sign-Up forms, see the Registration Examples page.

After your profile is complete, then you can register for the Festival, and you will need:

  • If a minor child is registering themselves, they will need either the sign-in account name for a corresponding parent account, or the full name of the parent.
  • The name of the student's school and grade level. Home schooled children must select a grade level appropriate for their age.
  • The division name and class name of each Festival class you want to register for.
  • Ensembles must have a name (i.e. "The Fooble Trio"), and all members must be listed on the registration.
  • The number of years of musical training the student has had on the instrument or voice used for each class.
  • The full name of the student's music teacher or the teacher's Sign-In Account name. The teacher must have a PAFE account before the registration can be completed.
  • The title, composer, and number of minutes for each piece you will perform. Times must be rounded to the nearest minute. It gives the adjudicator an estimate of the times.
  • If you will have an accompanist, you will also need the accompanist's Sign-In ID name OR their full name. The accompanist is not required to have a PAFE account, but is encouraged to have their own account.

The Festival page has a link to the Registration Examples page.

Can I pay registration fees through PayPal?

No. PAFE no longer has an account with PayPal. Payments must be made by check.

What happens if I win an award?

After each performer in a class or section has performed, and the adjudicator has shared comments with the group, he or she will complete the forms for the students, then give every performer a PAFE Performance Certificate. The adjudication forms are sent to to the Fellowship Hall where a Registrar will enter the First Place, Second Place, and Honorable Mention awards into the web site, and the winners are posted on the board. Award winners must pick up their award certificates at the back table. PAFE does not mail the certificates. We will also Tweet an announcement of the winners. Follow us at @PAFEMusic on Twitter.com

First Place winners must go to the table at the back of the Fellowship Hall and fill out a form where they choose which Eastside Artists Concert they want to perform in, and the piece they will play.

After all sections of the class are finished and posted, an Email notice will be sent to the winners, their parents, their teachers, and if their accompanists have PAFE accounts, then also to the accompanists. We will also Tweet the winners of each class. Best of Division and other major awards are kept secret until certificates from each adjudicator and the other awards are presented at the Eastside Artists Concerts.

What do I do if I get scared?

Performing for an audience is a little bit like riding a roller coaster or some other ride at the fair. It can be a bit scary, but that's part of the fun.

Before you begin, imagine how it felt to perform at rehearsal on a day when the music went really well. Focus on the music, and that will help block out any distractions.

What are the dates of the next Festival?

The 2017 Festival adjudications are from April 18 through April 22 at various times between 8:30 AM and 5:30 PM, with the Concerto Playoff Concert at 7:00 PM on April 21st, and the four Eastside Artists Concerts on Saturday April 29th at 4:00 PM and 7:00 PM, and on Sunday April 30th at 2:00 PM and 5:00 PM.

Who is eligible to enter the Festival?

All individuals and ensembles must be in a regular program of music study under the direction of a recognized teacher or director, and must have studied for a minimum of one year.

Anyone living in western Washington or studying with a teacher in western Washington may participate in the Festival. However, at our location, there is a limit to the number of performers we can accept, so those who register and pay their fees early are more likely to get into the Festival.

Yes, even if you are well over 50 years of age, you can perform in the festival as long as you are studying with a teacher. Virtually all teachers work with students your age.

May I make a video of my student's adjudication?

No. Recording of any kind - audio, video, or digital - is not allowed during the adjudications. You are welcome, however, to record your child's performance in an Eastside Artists Concert, as long as you do not disturb other audience members.

What is the registration deadline?

Registrations can be submitted online until about midnight on Monday, March 13, 2017, unless the paid registrations for the division have reached the maximum allowed. In that case, the registration for that division will close early. Signed copies of the forms must arrive by snail-mail the week after you submit your registration, and the check must accompany the registration. The form must be signed by your teacher, so plan ahead!

How can I find a teacher associated with the PAFE Festival?

The teachers who prepare their students for the PAFE Festival are some of the best teachers in the state! The Festival page has a link to the Find a Teacher page that includes a ContactUs link on each teacher's name. To find a teacher from a previous year, select the Festival you want to search.

What are the registration fees?

The fee for performers in preschool to grade 6 is $35.
For those in grades 7 to 12, the fee is $40.
The fee for college and adult entrants is $45.

The fees have not changed since 2016. There is no fee for teachers to sign up for a PAFE account.

Where do I send the registration form?

For registrations, send them to this address:

PAFE Registrar
4541 157th Ave. SE
Bellevue, WA 98006

You will receive an email notice when your registration form is received.

What about accompanists?

If your performance piece requires an accompaniment, you must provide your own. The Festival does not provide accompanists, except in the Opera class, where PAFE provides a professional accompanist.

When scheduling student performances into classes, although we try to avoid conflicts with accompanists, sometimes that cannot be avoided, and the student may have to arrange for a different accompanist.

Can I use a recording in place of a live accompanist?

No. If your performance piece requires an accompaniment, you must use a live accompanist. There are many wonderful accompanists that play at the Festival. Recorded accompaniments are not allowed.

When will the student be notified of his or her performance times?

The schedule will be available on this website no later than March 27, 2017. No other notice will be provided.

Will PAFE also notify the student's teacher and accompanist?

When the registration is submitted on the website, and again when it is received by our Registrar, an e-mail notice is sent to the registrant, to the teacher, and to the parent if the student is a minor.

No other notice will be sent unless you contact the division chairperson in advance and request a snail-mail notice. It is the responsibility of the student to communicate with his or her teacher and accompanist about the performance time(s). It is also good practice to confirm the schedule with them again a day or so before the performance, because schedules sometimes change before the Festival begins. The schedule will be posted on our website at least two weeks before the festival begins.

I am a teacher. Can I see the registration information for my students?

Yes. Sign in to your account and go to the Festival page then to the Registration Forms page. Look for the "Teachers: Your Festival Student List" link (which you can only see if you are signed in to your teacher account). That page has a list of student registrations who have listed you as their teacher. When you select a student in the list, their registration information will appear on the right side of the page. (The first time you select a student, it may take a while to appear.) You can also see registration information for your students in any Festival beginning in 2011.

When I perform in the Festival, must I play my pieces in the order they appear in the schedule?

No, you can play them in any order you wish. Before you begin each piece, tell your audience and the adjudicator the title of your piece and the name of the composer.

Must each member of an ensemble register separately for the ensemble class?

No. One member of the ensemble must register the ensemble in the class corresponding to the oldest member of the group, and list the full names of all members with the registration. The fee for the class includes all members listed with the registration at no extra charge.

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